SFD Kenya 2012 Sponsorship Package Details

Welcome to a comprehensive menu of opportunities to promote your brand at the 2nd Software Freedom Day Conference organized by the Linux Professional Association of Kenya (LPA-Kenya). This is the event that brings together the Open source community in Kenya as well as the major players who are interested in Linux and Free and Open Source Software.

Sponsorship Details

Platinum

Gold

Silver

Bronze

Exhibitor

Event co-sponsor

Ksh

1,000,000

Ksh

500,000

Ksh 250,000

Ksh 150,000

20,000 psm

5,000 – table only

Booth size

16 sqm

12 sqm

10 sqm

8 sqm

Complimentary Exhibition Staff Passes

5

4

3

2

2

Speaking Opportunity

Yes

Yes

No

No

No

Complimentary Delegate Passes

30

20

15

10

1 psm booked

Event co-sponsorship Opportunity

Cocktail, Lunches & Teas

Welcome Reception

No

No

No

Internet Advertising

Web Advert

Large Logo

Logo

Logo

Logo

Complimentary Cocktail Tickets

30

20

15

10

1 psm booked

Conference “Welcome” Banner Branding

Yes

Yes

Yes

Yes

No

Delegate Bag Literature Insert

Yes

Yes

No

No

No

Press Releases

Yes

Yes

No

No

No

Access to Pre-Registered Press list

Yes

Yes

No

No

No

Pre-Conference Email Broadcast

Yes

No

Private Meeting Room

Yes

Yes

Company Synopsis and logo

Yes

Yes

Yes

Yes

Yes

Access to Delegate List Post Event

Yes

No

No

No

No

Other Sponsorship Opportunities

Internet Access Sponsorship

Ksh 250,000

Welcome drink

Ksh 200,000

Name Badges, lanyards

Ksh 250,000

Walkway Branding

Ksh 200,000

Open Source Developer Challenge Prizes Sponsorship

Core i7 Laptops

Core i5 Laptops

Core i3 Laptops

Tablets

Smart Phones

Mobile Phones

Linux Exam Vouchers

Linux Training Manuals

Partner Sponsorship – available to selected Government, Academic and non-profit institutions

To be recognized as an event Partner. To get

Non-Financial support

Delegate Fees

2 Day Conference and Cocktail, including 1 year LPAK professional membership

Ksh 3,000

2 Day Conference, no cocktail, including 1 year LPAK student membership

Ksh 1,000

Exhibition area access only

Free

6 delegates pack + cocktail

Ksh 10,000

Sponsor Package Details

Booth Size

This is the allocated square meters (sqm) of stand space included in the price of the sponsorship package.

Any extra space required in addition to the allocated amount will be charged at the relevant rate. Stand sizes available can be found on the floor plans however they can be combined to form a larger space where required. This space can be taken as either shell scheme or space only based on the arrangement of the exhibition space.

Complimentary Exhibition Staff Passes

As part of the Exhibition package you have the option of bringing up to 5 people into the exhibition per stand, per day (these can be different people for each day). This restriction applies due to catering arrangements.

Speaking Opportunity

The Platinum and Gold packages include a speaking slot. The synopsis must be sent in to LPA Kenya by close date via the ‘Call for Papers’ section of the website and be relevant to free and open source software.

The presentation cannot be a sales pitch for a company or a product and will be assessed by the LPA Kenya Speakers Panel before being accepted or feedback will be given if any work needs to be completed before its approval.

Complimentary Delegate Passes

The Platinum, Gold and Silver packages include complimentary Conference Delegate passes for your company to give to either staff or customers. These passes can be used as separate single day passes or as a mixture of 1 and 2 day passes. These passes include entrance to the networking cocktail. Confirmed names and days attending must be submitted to the LPA Kenya Events Team by registration close date.

Event Co-Sponsorship Opportunity

Meals and Refreshments

The Platinum sponsors will be official co-sponsors of the meals, refreshments and the prize giving ceremony. The company branding of the events will be in the form of:

  • company logo on the lunch menu’s placed on each table
  • acknowledgment of the company when the meals and refreshment are announced

Networking Cocktail

The Platinum sponsors will be official co-sponsors of the SFD Kenya 2012 Networking Cocktail. If there is no Platinum sponsor, then this will be awarded separately.

The company branding of the event will be in the form of:

  • company acknowledgment when Cocktail is announced
  • Space for sponsor to put up banners and brand the venue

Welcome Reception

The Gold sponsors will be the official co-sponsors of the ‘Welcome Reception’. This reception enables delegates to register, collect their delegate bags and enjoy a free refreshment before the event starts. The branding of the event will be:

  • company acknowledgment when the Welcome Reception is mentioned
  • space for sponsor to put up two ‘pull up’ banners

Internet Advertising

As part of the promotion of the event, each exhibitor and sponsor will be mentioned on the SFD 2012 Conference & Exhibition section of the website. This will be as follows:

  • The Platinum sponsors will both have a web advert displayed at the top of the Conference homepage, the design will come from the sponsor and be approved by LPA Kenya before being placed on the website.
  • The Gold, Silver and Bronze sponsors will have their logo featured on the Conference section of the website; these are to be provided by the companies involved.
  • All exhibitors will be displayed in the Exhibition section with a company logo and 50 word synopsis. These will be provided by the exhibitors via the online synopsis form and approved by LPA Kenya.

Complimentary Networking Cocktail Tickets

The Platinum sponsors will also receive 30 free tickets. The names of the guests must be sent to LPA Kenya two weeks before the event to enable tickets to be printed and picked up either with delegate packs or on the day.

Conference ‘Welcome’ Banner Branding

The banner at the main entrance to the Conference will be logo branded with the Platinum sponsors’ logos together with LPA Kenya Conference branding. This banner will be up for the duration of the event.

Delegate Bag Literature

Platinum, Gold and Silver sponsorship packages include 2xA4, A4, and A5 advertisement/advertorial respectively to be included in a promotional booklet that will be placed in every delegate bag. Every sponsor is asked to submit the design to LPA Kenya which will then be produced by the LPA Kenya supplier. Specifications will be available from LPA Kenya, any additional work/design required will be extra (contact LPA Kenya for more details).

Press Releases

During the build up to the event, press releases will be used in LPA Kenya publications and sent out to aid promotion of the event to relevant industry publications. Sponsors will be given adequate mention in these press releases.

Access to Pre-Registered Press List

Details of all trade press who have advised the LPA Kenya they are attending the event will be available to exhibitors and sponsors.

Pre-Conference Email Broadcast

Within a two week period in the build up to the SFD Kenya 2012 Conference & Exhibition there will be the opportunity for the Platinum and Gold sponsors to send out an email broadcast to those delegates who have booked onto the Conference. This will aid in promoting the stand and company presence to the most relevant of audiences. Content is to be supplied by the sponsor and approved by LPA Kenya, dates agreed in advance.

Post-Conference Email Broadcast

This is an opportunity for the Platinum sponsor to contact those who have attended the Conference & Exhibition, within a two week period after the event. The information to be sent out is to be supplied by the sponsor and LPA Kenya will send it out to the contacts. (Subject to LPA Kenya approval).

Private Meeting Room

Platinum, Gold and Silver sponsors have the added opportunity to host a press conference, presentation or meeting in one of the sponsor meeting rooms during the Conference. Each sponsor will be notified of their allotted time to use the room by LPA Kenya and this slot will be promoted by LPA Kenya via the website and Exhibition Guide (Additional advertising by the sponsoring company is advised). The room layout

requirements must be sent to LPA Kenya prior to the event. Please be aware that no AV equipment will be supplied with the room, this can be arranged at the expense of the sponsor.

Company Synopsis and Logo

All exhibitors have the opportunity of having their company synopsis together with a corporate logo (EPS or Hi Res JPG only) on the website, and Conference Exhibitors Directory. These will be added to the website and featured in the Conference Guide to inform delegates of who is exhibiting or attending that may be of interest to them.

The synopses vary in size:

Platinum Sponsor

Gold Sponsor

Silver Sponsor/Partner

Bronze Sponsor

Exhibitor

600 words

400 words

200 words

100 words

50 words

Access to Delegate List Post Event

In addition to delegate information collected via the scanners during the event, a list containing the contact details of all delegates who have consented to their details being given out (this is done on an opt-in basis via the delegate booking form) will be sent to the Platinum sponsors.

Advertising Slide on Exhibition Hall Screens

All sponsors will be given the opportunity to produce a slide, either static or animated, that may be shown in the exhibition halls (depending on various factors). This slide must be with the LPA Kenya Events Team by mid October.

Other Sponsorship Opportunities

Internet access Sponsorship

There will be free WiFi access available to all delegates and this will be sponsored.

Prizes Sponsorship

The the open source developers challenge will be held on the first day of the SFD Kenya 2012. The winners of the challenge will be announced during the cocktail held on 31st August. Various prizes will be on offer, which include Laptops, Tablet computers, smart phones, mobile phones, LPI exam vouchers and training material etc. Sponsorship of an award includes acknowledgment of your company with any mention in print of the award and your company logo on the slide used when the winner is being announced. it also include acknowledgment of your company and logo on the conference page on the website.

Name Badges

With over 500 name badges on view at the Conference by delegates, exhibitors, speakers, partners and staff this sponsorship package is an excellent method of raising your company profile. Each badge will carry the sponsoring company’s logo (to be supplied by the company) and the lanyards will carry the company name (lanyards and badges supplied by LPA- Kenya).

Walkway

A unique opportunity exists to sponsor the walkway between the Exhibition & Conference Hall. This passage will be used by delegates to walk between the two venues.

Partner Sponsorship

This is non-financial sponsorship available only to Academic, Government and Non-profit making institutions. The partners will be required to market the event on their websites, data bases and mailing lists, as well as any other marketing avenues that are open to them. They will also be requested to support the event with other material goods where available, any other support options that may be available to them. Partners will also endorse the event. In exchange, partners will be given a speaking opportunity of not less than 15 minutes, and their logo will be added to our posters and other marketing material and adverts as partners. They will also be allowed at least one banner during the event, and a synopsis of not less than 100 words which will be included in the website and the publication that will be done for the event.

The Partners will get the same benefits as the Bronze Sponsors in terms of conference access and exhibition space, including all the benefits of a Bronze Sponsor.

To book any of these packages or for further details, contact the Events Team at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

For booking please click Software Freedom Day Conference and fill the form on that page